How To Stop A Scheduled Email In Outlook?

Managing Outgoing Email Filtering in Outlook 2010

Have you ever been annoyed by accidentally sending an email to the wrong recipient or sending out an email that contained sensitive information? Managing your outgoing email filtering can help you avoid such embarrassing situations. Here’s everything you need to know about managing your outgoing email filtering in Outlook 2010.

Understanding Outgoing Email Filtering

Outgoing email filtering allows you to set rules that govern which emails can be sent from your account and which cannot. These rules can be based on different criteria, such as the recipient, the content of the email, or the time of day. By setting up outgoing email filtering, you can avoid sending out emails that contain confidential information, profanity or spam.

Configuring Outgoing Email Filtering in Outlook 2010

Configuring outgoing email filtering in Outlook 2010 is easy! Simply follow these steps.

Step 1: Open Outlook 2010 and click on the “File” tab.

Step 2: Select “Options” and then click on “Trust Center”.

Step 3: Click on the “Trust Center Settings” button.

Step 4: In the “Trust Center” window, select “E-mail Security” from the left pane.

Step 5: Check the “Add digital signature to outgoing messages” option.

Step 6: In the same window, select “Encrypt contents and attachments for outgoing messages” if you want to encrypt your emails.

Step 7: Save your changes by clicking “OK”.

Creating Rules for Outgoing Email Filtering

Now that you have set the basic configuration settings for your outgoing emails, you can create filters for specific situations. Here are some common scenarios and the filters you can create to tackle them.

Scenario 1: Sending confidential information

Filter: Encrypt outgoing emails that contain sensitive information.

To encrypt your email, simply follow steps 1 to 7 of the configuration process. Outlook will automatically encrypt any outgoing email that contains sensitive information.

Scenario 2: Sending emails outside working hours

Filter: Delay the delivery of outgoing emails until the next working day.

To delay the delivery of your outgoing emails, you can create a rule that postpones the delivery of emails until the next working day. Here’s how to do it.

Step 1: Click on the “File” tab and select “Manage Rules & Alerts”.

Step 2: Click the “New Rule” button and select “Apply rule on messages I send”.

Step 3: Choose the option “defer delivery by a number of minutes” and set the delay time to the next working day.

Step 4: Click “Finish” to save the rule.

Scenario 3: Sending emails to specific recipients

Filter: Exclude certain recipients from receiving your emails.

To exclude certain recipients from receiving your emails, you can create a rule that blocks all messages to these recipients. Here’s how to create this rule.

Step 1: Follow steps 1 and 2 of the previous scenario.

Step 2: Choose the option “except if sent to people or distribution list” and select the recipients you want to exclude.

Step 3: Click “Finish” to save the rule.

Conclusion

By properly configuring your outgoing email filtering in Outlook 2010, you can prevent the transmission of sensitive information and avoid sending emails to the wrong people. With the step-by-step guide provided here, setting up outgoing email filtering is easier than ever. Remember that it is important to create individual filters for your unique requirements and scenarios to take the full advantage of this feature.

Leave a Comment